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Webinar promotion graphic template: the 5 graphics a small team needs.

One webinar needs five graphics. Make one locked design, change the words, and you are done in an afternoon.

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A webinar needs five graphics: the announcement, a speaker card, a one-week reminder, a day-before reminder and a starting-now post. All five share one design and just the words change.

Copy the text below, put it into one locked template, and your team can promote the next webinar without a design request.

By Vedran Obradović · Updated 7 November 2026

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The five webinar graphics.

Same design, five jobs.

Graphic 1

Announcement

Title, date, time with time zone, one line on what people learn, a link.

Graphic 2

Speaker card

Photo, name, role, and one line on why they are worth listening to.

Graphic 3

One week to go

The same title, with a new angle: one question the webinar answers.

Graphic 4

Day before

Date, time, link, and "save your seat" as the one action.

Graphic 5

Starting now

Short and loud. "We start in 10 minutes." The link in the caption.

Bonus

Thank you

A thank-you post with the recording link and one key takeaway.

Social Studio in a Brand OS Portal showing an editable post design
One locked design for all five graphics.

Copy this webinar graphic text.

Short lines. A stranger should get the point in three seconds.

Webinar graphic text
ANNOUNCEMENT
[Title: "How to [result] without [pain]"]
[Live webinar - [Day], [date] - [time] [time zone]]
[You will learn: one line]
[Short link]

SPEAKER CARD
[Photo]   [Name], [role], [company]
[One line: "Has [done something real, with a number you can prove]"]

ONE WEEK TO GO
[Question: "Still [doing the old thing]?"]
[Date and time. Short link.]

DAY BEFORE
[Tomorrow, [time] [time zone]. Save your seat: [short link]]

STARTING NOW
[We start in 10 minutes. Join: [short link]]

Always add the time zone. Your readers are in the USA, the UK, Ireland and Europe, so a bare time confuses half of them.

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A simple 3-week countdown.

Do not post daily. Post when something new happens.

WhenPostWhere
3 weeks beforeAnnouncementCompany page, founder, speaker
2 weeks beforeSpeaker cardCompany page, speaker
1 week beforeQuestion postCompany page, team
1 day beforeDay before reminderCompany page, email signature
On the dayStarting nowCompany page
The day afterThank you and recordingCompany page, everyone who spoke

Have the team share too. Staff posts travel further than company posts, see employee advocacy on LinkedIn. Put the webinar link into every email signature for the three weeks.

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Add a short video for the reminder.

A moving post stops the scroll better than another still image.

Type the title and the date as one line and turn it into a short video. The animated LinkedIn posts guide shows how, and text to video posts has the workflow.

Motion Posts: type one line, get a video.

How a small team does this without a designer.

This is the daily work a designer should not have to touch.

One locked design means five graphics take minutes. Your marketing lead changes the words. Your speaker uploads a photo. Nobody asks for a banner.

A Brand OS Portal gives you that locked design, plus banners for each speaker and a signature for each person. The product launch brand assets checklist covers the bigger version of this job.

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Before you post a webinar graphic.

Tick before you post. Your ticks stay on this device.

0 of 7 done

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Make the event graphic yourself.

This is a real tool from a real Brand OS Portal, on the MTG brand. Pick a design, change the words and photo, download it.

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Social StudioPick a design, change the words, download.
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Sales docs and decksDocs and decks in your brand, this week.
Email signaturesYour brand in every email.
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Straight answers.

What should a webinar promotion graphic include?

The title, the date, the time with time zone, one line on what people learn and a short link. Add the speaker for a speaker card.

How many graphics do I need for one webinar?

Five is enough: announcement, speaker card, one week reminder, day before reminder and starting now. Add a thank-you post after.

How far ahead should I promote a webinar?

Three weeks works well for a B2B webinar. Post when something new happens, not every day.

Can a small team make webinar graphics without a designer?

Yes. Use one locked design and change just the words and photos for each graphic.

Should I add video to webinar promotion?

A short moving reminder can help. Type the title and date as one line and make a short video from it.

Read next.

LinkedIn post templates for B2B teams: copy, fill in, post.

Product launch brand assets checklist.

Employee advocacy on LinkedIn: a simple program that works.

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